For Individual Awards and the Exemplary Service Award, staff members with one year or above appointment, or those who have continuously served the University for one year or above by the closing date of nomination/application, may be nominated by their supervisor (or by another eligible full-time staff). Detailed justifications should be provided in a nomination form which should be counter-signed by the respective Dean/Head. The staff members will also need to provide a self-statement showing details of the achievement.
For Team Awards, applications may be made by the teams themselves, or through nomination by a respective Dean/Head. Applications/nominations should be submitted with detailed justifications by means of a standard form. If nominated by a Dean/Head, endorsement by the respective Dean/Head is necessary.
Justifications and self-statements made in the forms should not be more than four A4-size pages in total. Supporting documents (if any) may be in hard or soft copy, and should not be more than 10 pages or 2,500 words in total.
Nominations cannot be anonymous. They should specify the period in which the staff member/team is nominated. Details like how the staff member/team has performed his/her/their duties above and beyond the requirements of the job, what positive influence he/she/they have on others, what/how specific targets are met and how consistent the excellent work has been, and what kind of enhancement of services or processes has been made should be included.
All signed applications/nominations will be forwarded to the Selection Panel for consideration and recommendation of the Panel to the President and Vice-Chancellor for approval.